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When filling out the DA 31 form, keep these key takeaways in mind:

1. Understand the Purpose: The DA 31 form is used to request and authorize leave for military personnel. Familiarize yourself with its purpose before starting.
2. Privacy Act Compliance: This form is subject to the Privacy Act of 1974. Handle it with care to protect your personal information.
3. Accurate Information: Ensure that all personal details, including your name, DOD ID, and rank, are entered correctly. Mistakes can delay processing.
4. Leave Address: Provide a complete leave address, including street, city, state, ZIP code, and phone number. This is crucial for communication during your leave.
5. Types of Absence: Clearly indicate the type of leave you are requesting, whether it’s chargeable, non-chargeable, or a combination. This affects how your leave is recorded.
6. Dates Matter: Fill in the correct dates for your leave request. Be sure to specify both the start and end dates accurately.
7. Signature Requirement: The requestor must sign the form. If you are unavailable, your supervisor can sign on your behalf.
8. Supervisor and Approving Authority: Your supervisor’s approval is necessary. They will indicate their recommendation and sign the form as well.
9. Extensions: If you need to extend your leave, make sure to get the appropriate approval and document it on the form.
10. Keep Copies: After submitting the DA 31, keep a copy for your records. This can be useful for tracking your leave and for future reference.

By following these takeaways, you can navigate the process of filling out and using the DA 31 form with greater ease and confidence.

The DA 31 form, which is used for requesting and authorizing leave in the military, shares similarities with several other documents related to leave and absence management. Here are four documents that are comparable to the DA 31 form:

• Leave Request Form (LRF): This form is used in various organizations to formally request time off. Like the DA 31, it requires the employee’s information, the type of leave requested, and the dates for the absence. Both forms aim to ensure proper documentation and approval for leave.
• Fedex Release Form: This crucial document serves as an authorization tool that enables customers to specify delivery locations for packages in their absence, ensuring safe delivery without a signature. For more details, refer to the Fedex Release form.
• Application for Leave (AF Form 988): Used by Air Force personnel, this document serves a similar purpose as the DA 31. It collects information about the service member, the type of leave requested, and requires supervisory approval. Both forms help maintain records of leave taken and ensure accountability.
• Request for Leave or Approved Absence (Form 1180): This form is utilized by the U.S. Navy and Marine Corps. It functions like the DA 31 by documenting requests for leave, including details about the type of absence and the duration. Both documents require signatures from supervisors and approving authorities to validate the request.
• Military Leave Authorization Form (DD Form 2560): This form is specifically designed for military personnel to request leave and document the approval process. Similar to the DA 31, it includes sections for personal information, type of leave, and necessary approvals, ensuring that the leave process is properly managed.

Understanding the DA 31 form is essential for service members seeking leave. However, several misconceptions can lead to confusion. Here are four common misconceptions:

• Misconception 1: The DA 31 form is only for annual leave requests.

This is not accurate. While the DA 31 is commonly used for annual leave, it is also applicable for various types of absences, including emergency leave, PCS leave, and more. Service members should review all options available on the form.

• Misconception 2: Once submitted, the leave request is automatically approved.

This is misleading. Approval is not guaranteed. The request must go through the appropriate chain of command, and the supervisor or approving authority must sign off on it. Each request is evaluated based on operational needs and other factors.

• Misconception 3: The DA 31 form does not require a leave address.

In fact, a leave address is a mandatory part of the form. Providing a current address ensures that the service member can be reached if necessary during their absence.

• Misconception 4: The form can be filled out by anyone on behalf of the service member.

While a supervisor can sign the form if the requestor is unavailable, it is important that the service member completes the initial sections. This helps ensure that all information is accurate and reflects the service member's intentions.

The DA Form 31 is a critical document for military personnel requesting leave. However, it is often accompanied by other forms and documents that help facilitate the leave process. Below is a list of additional forms commonly used alongside the DA Form 31.

• Leave and Earnings Statement (LES): This document provides a detailed breakdown of a service member's pay, deductions, and leave balance. It is essential for verifying accrued leave and ensuring accurate leave requests.
• DA Form 4856: Known as the Developmental Counseling Form, this document is used for counseling sessions. It may be necessary if a service member's leave request is related to performance issues or other concerns.
• DA Form 137-1: This form is used for requesting a leave of absence for a Permanent Change of Station (PCS). It helps in documenting the reasons for the leave and the expected duration.
• DA Form 4187: This is the Personnel Action Request form. It can be used to request changes to a service member's status, including leave extensions or changes to leave type.
• Travel Orders: These orders outline the details of a service member's travel, including destinations, dates, and modes of transportation. They are often required for official travel during leave.
• Georgia WC-14 form: A crucial document needed to notify the Georgia State Board of Workers' Compensation about a claim related to workplace injuries. To learn more about this form, visit Georgia PDF.
• Medical Documentation: If leave is requested for medical reasons, supporting documentation from a healthcare provider may be necessary. This ensures that the leave is justified and in compliance with military regulations.
• Unit Leave Policy: Each unit may have specific policies regarding leave requests. Familiarizing oneself with these guidelines can help streamline the process and ensure compliance with unit expectations.

In summary, while the DA Form 31 is essential for requesting leave, understanding the related forms and documents can significantly enhance the process. Being prepared with the right paperwork ensures a smoother experience for service members seeking time away from duty.